VII.M. BSC PNG and Unit-Level PNG Policy
The acronym PNG stands for persona non grata. Individual houses and apartments, using a variety of distinct procedures, assign the label PNG to a person who is a non-member and who is no longer welcome in that individual complex. The purpose of a PNG is to provide a safe environment for our members and to reduce organizational liability caused by allowing unsafe non-members to be present on BSC property.
In addition to unit-level PNGs, a central-level PNG may also be processed, that bars a non-member from admittance to any BSC property. A BSC PNG is a mechanism that prohibits a non-member from being present at any BSC property and prevents them from later obtaining a BSC contract without prior review of their application by the Administrative Committee (AdCom). Both the unit-level and central-level PNG processes are outlined below. Someone can only be PNGed based on behavioral concerns constituting a policy violation. PNGS should not be processed based on someone’s identity or protected class, as articulated by the BSC Anti-Discrimination Policy.
2. The Central-Level PNG Policy
- 1. In the event that the respondent to a central-level complaint is not a member of the BSC, then that respondent shall be processed through the Central Level PNG process, as outlined below:
- a. After a report of that person’s alleged actions is filed with the central level, the Cooperative Experience Manager will notify the respondent of the allegations and tell them they are temporarily not permitted on BSC property while the case is being processed and resolved.
- b. After being notified of the complaint, the respondent will have 72 hours to provide a statement to the Cooperative Experience Manager about the allegations.
- c. The Cooperative Experience Manager, Vice President of Experience and Training, and a House Level Manager will meet to review any case materials. This group will decide if the respondent is responsible for a policy violation. If the group finds the respondent responsible for a policy violation, they shall be PNGed from BSC property. The decision will go into effect immediately following the decision.
- d. The Cooperative Experience Manager will notify the respondent and complainant of the outcome of the case.
- e. The non-member the PNG affects may not appeal the case. However, a current BSC member may request to overturn a BSC PNG of a non-member if there was a procedural irregularity, misapplication of the policy in regards to the facts, or if new evidence has come to light. A request for overturning a BSC PNG for any of these reasons must be requested by the member within five working days of the PNG proceedings. The ECSC will evaluate these issues based on the substance of the member’s request and determine what action if any is warranted.
- f. After the appeal timeline has passed, the respondent’s name will be kept on file at the Central Office on the Central Level PNG/ Do Not Admit list, which will be shared with House Managers. The respondent shall not be permitted onto any BSC property.
3. The Unit-Level PNG Policy
This policy does not seek to formalize and make uniform the various informal and distinct PNG processes. Instead, this policy expects individual units to notify the central level in order to avoid one of the following scenarios: (a) Assigning an individual to a house from which he or she has received PNG status; (b) Hiring an applicant with PNG status for a job that requires that individual to enter the premises where he or she received PNG status; (c) Admitting a new member who received PNG status while a nonmember for offenses that would have resulted in termination had the non-member been a member; (d) Allowing an individual to “flee” from termination by transferring.
Unit-Level PNG status will be kept on file at the Central Office when the following criteria are met:
- (1) The PNG is made at a council meeting with quorum and a majority vote.*
- (2) The procedure must be properly documented. **
- a) Allegations must be described.
- b) Entire process must be described.
- c) Attendance and vote-count must be noted.***
- d) It must be noted whether or not the PNG’d individual is a BSC member.
- e) It must be noted whether or not the PNG’d individual was present at proceedings.
- f) Minutes should be submitted if available.
- g) A written response from the PNG’d individual should be submitted if available.
- ■ Houses may use more rigorous voting requirements but not less.
- ■ A PNG form will be available outlining these requirements.
- ■ AdCom will treat attendance and vote count as good indicators of the seriousness of the PNG status when deciding cases (see below). If particular circumstances warrant that AdCom reconsider this assumption, reasons should be noted on the form.
4. Overturning PNG Stipulations
- 1. Anyone with a BSC central-level PNG status must obtain AdCom approval in order to be:
- a. Admitted as a member to the BSC.
- b. Admitted as a house-level boarder.
- 2. A member with a unit-level PNG status must obtain AdCom approval in order to be:
- a. Assigned to live in a complex where PNG status was assigned;
- b. Considered for any HiCom-hired job requiring the individual to enter the premises of a complex where PNG status was assigned;
- c. Assigned a transfer to a new house if PNG status was assigned for offenses that would have resulted in termination had the individual remained in his or her original house.
- 3. A non-member with a unit-level PNG status must obtain AdCom approval in order to be:
- a. Assigned to live in a complex where PNG status was assigned;
- b. Admitted as a new member to the BSC if PNG status was assigned for offenses that would have resulted in termination had the individual been a member;
- c. Considered for any HiCom-hired job requiring the individual to enter the premises of a complex where PNG status was assigned.
- 4. AdCom members may vote to authorize a change to someone’s PNG status only if the preponderance of the evidence shows that the following two conditions are met:
- a. The potential member will not prove a risk of harm to self, others, or property.
- b. The potential member will not engage in conduct that is prohibited by BSC policies.
- 5. At least two thirds of voting AdCom members must agree that these conditions are satisfied.
- 6. AdCom may also impose specific restrictions and conditions on membership, such as restricting the individual’s access to specific units or creating a conditional contract with specific behavioral expectations.
[Board approved 5/7/15.]